Registration: Now in its 53rd year, the NCBFAA Annual Conference brings together more than 600 of the international trade industry's top representatives from around the United States. For four days in San Antonio, the nation's
leading customs brokers, freight forwarders, NVOCCs, OTIs, and service providers gather to update themselves on industry developments and connect with colleagues new and old. All NCBFAA Members and potential Regular, Affiliate, and Associate Members are strongly encouraged to consider joining us for the industry event of the year, the 2026 NCBFAA Annual Conference, where you will: - Learn from NCBFAA subject matter experts how to overcome industry challenges before your competitors do!
- Hear from federal, state, and industry experts about the latest issues affecting your business!
- Find out what new products and services can help your bottom line from our Exhibitors in the Exhibitor MarketPlace!
- Acquire fresh ideas by networking at numerous social events with old friends and business colleagues while meeting new people!
Back to Top
All NCBFAA Regular, Affiliate, and Associate Members are invited to attend, as well as those nonmembers who are eligible for NCBFAA Regular, Associate, or Affiliate membership.
If your company is not an NCBFAA member and you would like to attend a conference or event, please feel free to check with us regarding eligibility. If registering as a Non-Member for an NCBFAA event, please note that your registration must first be approved by NCBFAA staff prior to being processed in our database. We ask that you refrain from making any travel arrangements until you have received a confirmation email, reflecting that your registration has been accepted.
Please note that individuals, importers, exporters, and manufacturers are not eligible for NCBFAA membership, and therefore their employees are not able to attend NCBFAA events like the Annual Conference and Government Affairs Conference. Individuals, importers, exporters and manufacturers are eligible to be NEI Professional or Corporate Members, and are invited to attend various NEI webinars and participate in GTE, as well as NEI Case Studies, to obtain the required CEUs
throughout the year. For more information on membership, please click here. Back to Top You must have an NCBFAA account to register for the Conference. If you need to create a profile, you can do that here. Please keep in mind that the information that is currently in your NCBFAA account (Name, Company, Email, etc.) should be updated BEFORE registration, as badges and information for
the attendee list are populated from this information. If you are registering your Spouse/Guest, share the program and tours that are a part of their program with them before registering. Back to Top A fully paid Attendee registration includes: - Golf on Sunday (additional cost - $125 [Regular Member discounted rate]; $150 [General registration rate]) | OR | San Antonio Riverwalk & Alamo Tour (additional cost - $75 *Space limited; subject to cancellation if minimum numbers not met)
- Access to all Monday to Wednesday sessions
- Four nights of social & networking functions
- Dinner Sunday
- Breakfast & Lunch Monday
- Breakfast, Lunch, & Dinner Tuesday
- Breakfast, Lunch, & light hors d'oeuvres on Wednesday
- Sunday - Wednesday NCBFAA Hospitality Area (various hours)
- Access to the Exhibitor MarketPlace
- Please Note: A fully paid Attendee registration does not include Spouse/Guest events
A Spouse/Guest Registration includes: - Golf on Sunday (additional cost - $125 [Regular Member discounted rate]; $150 [General registration rate]) | OR | San Antonio Riverwalk & Alamo Tour (additional cost - $75 *Space limited; subject to cancellation if minimum numbers not met)
- Dinner Sunday
- Breakfast Monday
- Spouse/Guest Meet & Greet
- Spouse/Guest President's Reception, hosted by Maribel Powell
- Four nights of social & networking functions
- Lunch Monday
- Breakfast, Lunch, & Dinner Tuesday
- Spa Day on Tuesday ($75 spa credit provided; additional fees may apply) | OR | Mosaic Coaster Art Class
- Breakfast, Lunch, & light hors d'oeuvres on Wednesday
- Access to shared pool cabana on Wednesday
- Sunday - Wednesday NCBFAA Hospitality Area (various hours)
- Please note: Spouse/Guest registrants may neither attend the daily work sessions nor work in an Exhibitor's booth
Back to Top Click here to register for the Conference. Back to Top You MUST register your Spouse/Guest when you are registering yourself for attendance. After you enter your billing information, the bottom of the screen will say “Add Guest.”
Click that button, then enter your Spouse/Guest’s information on the pages that follow. For a step-by-step guide on how to register your Spouse/Guest, please click here. If you have completed your own registration and need to add a guest afterward, please email bgillis@ncbfaa.org. Back to Top
We’ll be sorry that you can’t join us for this exceptional learning and networking experience! However, we understand that things happen, so if you can’t attend, please notify us in writing as soon
as possible. Refunds requested by 3/27/26 will be subject to a $75 administrative fee. Any refunds after 3/27/26 will be subject to a $175.00 administrative fee. Registration substitutions (for this event only) are accepted
anytime, so if you are unable to attend, but someone else from your organization can be there in your place, please notify us in writing via email at bgillis@ncbfaa.org. Back to Top If you require a special meal or accommodation, please let us know, in specific detail, during registration or contact kobeirne@ncbfaa.org.
Certain meals may incur additional costs. Back to Top All NCBFAA events are business casual unless designated otherwise. Not everyone agrees on the temperature inside sessions, so be prepared to bring a jacket or sweater to ensure that you are comfortable. Back to Top Participants are expected to attend the Conference in business casual attire during the day and at most evening functions. With our industry partners and colleagues attending, it is important for each of us to reinforce
the Association's professional image (no shorts, tee-shirts/tank tops, or flip flops, please). Back to Top San Antonio has rather warm weather in April. The average maximum daytime temperature in San Antonio in April is 80°F. The average night-time temperature is usually around 57°F. To view
current weather in San Antonio,
click here.
Back to Top
Attendance at the Annual Conference is generally worth around 16 credits (the final credit count will be determined once the Conference sessions have been finalized and reviewed by an accreditor). You will receive an email with the necessary information to record your credits following the conclusion of the Conference. Back to Top Spouse/Guest Information: Registered Spouse/Guests are invited to attend all social events. Those who have joined NCBFAA for past Conferences know that the special friendships made during the Spouse/Guests events are memorable, as veteran attendees focus
on meeting new attendees and helping them enjoy all that San Antonio and the Conference have to offer. There are Spouse/Guests activities each day, and all are encouraged to attend every evening function. Back to Top
- Sunday: Golf tournament (additional cost - $125 [Regular Member discounted rate]; $150 [General registration rate]) | OR | San Antonio Riverwalk & Alamo Tour (additional cost - $75 *Space limited; subject to cancellation if minimum numbers not met)
- Sunday - Wednesday: NCBFAA Hospitality Area (various hours)
- Monday: Spouse/Guest Meet & Greet
- Monday: Spouse/Guest President's Reception, hosted by Maribel Powell
- Monday - Wednesday: Breakfast at Cibolo Moon
- Tuesday: Spa Day ($75 spa credit provided; additional fees may apply) | OR | Mosaic Coaster Art Class
- Wednesday: Shared Pool Cabana
Please note: Select your Spouse/Guest's desired program options when registering for the Conference. For a step-by-step guide on how to register your Spouse/Guest, click here. Activity Highlights: | Sunday, April 12 | Golf Tournament | 9:00 A.M. - 2:00 P.M. | ADDITIONAL COST ($125 [Regular Member discounted rate]; $150 [General registration rate]) This year's Golf Tournament will take place at the TPC San Antonio golf course, located onsite at the JW Marriott San Antonio Hill Country Resort & Spa. Please note that there will be no registration
cancellations or additional registrations accepted after March 21st and there will be no changes in golf foursomes after March 26th. 
| Sunday, April 12 | San Antonio Riverwalk & Alamo Tour | 9:00 A.M. - 11:00 A.M. |
ADDITIONAL COST ($75)
*Space limited; subject to cancellation if minimum numbers not met Experience the essence of San Antonio in a thrilling adventure that includes cruising and strolling. Glide through the city on a private Go Rio River barge cruise, uncovering its history with a guided narration. Afterwards, head on over to visit the iconic Alamo, steeped in Texas history. Here guests will get a narrated tour and interpretation of the battle, before heading inside and experience the complex themselves. This is the best opportunity to experience the number one and number two most visited attractions in Texas, The Alamo and The Riverwalk.
| Monday, April 13 | Spouse/Guest Meet & Greet | 10:00 - 11:00 A.M. |
INCLUDED IN SPOUSE/GUEST REGISTRATION PRICE We will provide all of the information you could want to know about the San Antonio area, to help you make the most out of your stay, as well as a welcome mimosa to start off the Annual Conference. There will also be a raffle.
You must be present to win the raffle.
| Monday, April 13 | Spouse/Guest President's Reception, hosted by Maribel Powell | 3:00 - 5:00 P.M. |
INCLUDED IN SPOUSE/GUEST REGISTRATION PRICE This is a chance to meet and socialize with other Spouses/Guests. This year, we will be featuring a salsa-making demonstration in the Presidential Suite.
| Tuesday, April 14 | Spa Day | 9:00 A.M. - 6:00 P.M. |
$75 SPA CREDIT PROVIDED; ADDITIONAL FEES MAY APPLY Enjoy the renewing power of Curanderos-inspired spa services at Lantana Spa, located onsite at the JW Marriott San Antonio Hill Country Resort & Spa. From full-body massages to seasonal ingredient body scrubs, treatments blend Curanderos rituals with holistic therapeutic practices. Call the Spa at (210) 276-2300 or click here to make your reservation. The Spa recommends that a reservation be made at least two weeks in advance. Without a reservation, the Spa may not be able to accommodate you. For more information, click here.
OR
| Tuesday, April 14 | Mosaic Coaster Art Class | 9:00 A.M. - 11:00 A.M. |
INCLUDED IN SPOUSE/GUEST REGISTRATION PRICE Unleash creativity and teamwork in this engaging mosaic art class. Participants collaborate to design and craft unique tile art coasters, blending individual ideas into a shared masterpiece. A fun and interactive way to bond while exploring artistic expression all while being guided by a local San Antonio artist!
| Wednesday, April 15 | Shared Pool Cabana | 10:00 A.M. - 5:00 P.M. |
INCLUDED IN SPOUSE/GUEST REGISTRATION PRICE Located by the River Bluff Activity Pool area, Spouse/Guest registrants will have access to a shared pool cabana. The pool cabana package includes a shaded cabana with a sectional sofa, 4 chaise lounges, 4 in-pool lounge chairs and tables, a flat screen TV, a refrigerator with bottled water, a safe for valuables, power, and towel service. Back to Top On Monday, Tuesday, and Wednesday, from 8 a.m. to 10 a.m., there will be a reserved table at the hotel restaurant, Cibolo Moon, for spouses and guests to gather. From Sunday - Wednesday, the NCBFAA
Hospitality Area will be open various hours for spouses and guests to enjoy and relax. Back to Top Hotel/Transportation: The JW Marriott San Antonio Hill Country Resort & Spa is approximately 13 miles from the San Antonio International Airport. Back to Top - Self parking is $14.50/day (validation required for NCBFAA self-parking discount)
- Valet parking is $45/day
Back to Top The JW Marriott San Antonio Hill Country Resort & Spa does NOT offer an airport shuttle. If transportation is needed from the airport, we suggest using a taxi or rideshare apps such as Uber and Lyft. Back to Top In an effort to more accurately manage our room block allotment, NCBFAA has updated its hotel registration policy requiring attendees to now register for the Conference prior to making their hotel
reservations. Upon the completion of your Conference registration, you will receive a link to the JW Marriott San Antonio Hill Country Resort & Spa reservation page that includes NCBFAA's special room block rate of $330 + fees
([Resort Fee] $25.00 + [State/Local Tax, 19.05%] $67.63) = $422.63 per night. This policy change will ensure all registered attendees have the opportunity to stay at the Conference hotel. Demand for reservations is always high, so make sure you register for the 2026 NCBFAA Annual Conference before March 9, 2026, when our group rate is up. Please keep in mind that rooms may not be available
if we sell out of them before this date, so please secure your reservation at the hotel as soon as possible. Also note that if no available rooms are shown when you go to register, it may be helpful to
try adjusting the dates listed in your search. This is because if one of your listed dates is unavailable, no rooms will be shown even if they may be available within the other dates listed in your search. If you have
any issues securing your hotel reservation, please contact kobeirne@ncbfaa.org. Back to Top If this occurs, you may contact nearby hotels to make an alternate reservation, or make arrangements via any online hotel booking website, keeping the cancellation policy in mind, should accommodations
at the JW Marriott San Antonio Hill Country Resort & Spa become available. Also note that if no available rooms are shown when you go to register, it may be helpful to try adjusting the dates listed in your search. This is because
if one of your listed dates is unavailable, no rooms will be shown even if they may be available within the other dates listed in your search. If you have any issues securing your hotel reservation, please contact kobeirne@ncbfaa.org. If the NCBFAA room block is sold out, nearby lodging alternatives include: - Tru by Hilton San Antonio North; 2214 TPC Pkwy, San Antonio, TX 78259; (210) 497-3400
- Courtyard by Marriott San Antonio North/Stone Oak at Legacy; 1803 E Sonterra Blvd, San Antonio, TX 78259; (210) 545-3100
- Residence Inn By Marriott San Antonio North Stone Oak; 1115 N Loop 1604 E, San Antonio, TX 78232; (210) 490-1333
Back to Top The NCBFAA room rate is approx. $330 + fees ([Resort Fee] $25.00 + [State/Local Tax, 19.05%] $67.63) = $422.63 per night. Back to Top Click here for hotel room details and pictures. Click here to
learn more the additional accommodations available.
Back to Top
All hotel guests will have access to free Wi-Fi. Complimentary basic Wi-Fi will also be available in the conference center. Back to Top You may cancel your reservation for no charge before 11:59 PM local hotel time 7 days before your check-in date. Cancellations made after this time will incur a cancellation fee (specified during the reservation
process).
Back to Top Shipping Information: Please make note of the following address:
JW Marriott San Antonio Hill Country Resort & Spa
23808 Resort Parkway
San Antonio, TX 78261
For additional package handling instructions and pricings, click here. Back to Top Enjoy the renewing power of Curanderos-inspired spa services at Lantana Spa, located onsite at the JW Marriott San Antonio Hill Country Resort & Spa. From full-body massages to seasonal ingredient body scrubs, treatments blend Curanderos rituals with holistic therapeutic practices. Call the Spa at (210) 276-2300 or click here to make your reservation. The Spa recommends that a reservation be made at least two weeks in advance. Without a reservation, the Spa may not be able to accommodate you. For more information, click here. Back to Top
General Conference: Links to Conference materials are sent via e-mail at least two weeks prior to the Conference. If you would like hard copies of the program, attendee lists, presentations, or other Conference documents,
you will need to print and bring them with you to the Conference. No hard copies will be available onsite. Links to session presentation materials will also become available to attendees following the end of the
Conference. Back to Top Up to, and throughout the Conference, you can go to the NCBFAA website to keep track of Conference events. Once on site, there will also be a mobile app which will feature a Conference program
page.
Back to Top Yes! Once again, the NCBFAA Annual Conference Mobile App will be available for attendees to use throughout the event. The app will open with a splash page, and then lead to a log in screen. Once logged
in, the user will see a ‘home’ page with multiple buttons. A side menu will allow the user to see the full list of menu items. Use the app to add and view content for four different types of Conference-goers
– Sponsors, Exhibitors, Speakers, and Attendees. Each type will have a main alphabetical list of entries, with the ability to click on a specific entry for more detailed information. All four types will allow
app users to ‘follow’ these entries, adding them to a list within the Attendee profile for quick reference. Users can also make additions/changes to their app profile easily. The app also allows users to view content for the Conference Agenda/Schedule. On this list, users will have the ability to click on an event title for more detailed information (including showing the speaker and users
who have added the item to their attendance list [note: attendance lists on the app are for private use only and not visible to NCBFAA staff]). From the entry, users can also click to view the speakers’ detail
card. The entry also shows its own mini-feed of posts specifically tagged with this event. For an added level of connectivity, the app allows for posts, photo posts and surveys the users can participate with. There is a central Activity feed that allows users to see what’s going on during the Conference.
They can add to this feed directly or through other parts of the app. Many Activity items tie in with the Leaderboard of the app – users can gain points by completing certain tasks and reaching milestones,
adding direct communication/participation with users. In addition, certain activities will be eligible for prizes. The app supports surveys, both for specific sessions, as well as a general Conference survey. Completion of the surveys will give NCBFAA feedback about the engagement of the Conference material and also serve as a way
for users to add to their own points. It also includes an overview map for the event location, allowing users to quickly see where they need to be. A section of the app ties directly to the NCBFAA Social Media Sites.
The app will also have a Resources section. This section of the app will support a blog that will replace the Daily Voice Annual Conference newsletter and files section (i.e., session handouts) to be available
to the user. Back to Top
Yes, the hotel has a FedEx business center onsite. Back to Top - Sunday: 1 p.m. - 8 p.m.
- Monday - Tuesday: 7 a.m. - 5 p.m.
- Wednesday: 7 a.m. - 4 p.m.
Back to Top Badges are required for admission to all Conference sessions and functions and are to be worn "High and Right" if not on a lanyard. Badges are non-transferable. Individuals needing badges can pick them up at the NCBFAA Registration Desk upon completion of the registration process. Back to Top
- GREEN - badges indicate fully registered Regular Members.
- ORANGE - badges indicate fully registered Affiliate and Associate Members.
- RED - badges indicate fully registered non-members.
- BLUE - badges indicate fully registered Spouse/Guests.
Back to Top We understand that pressing business may interrupt you, but please be considerate of your fellow attendees, presenters, and special guests. No calls are permitted during Conference sessions. All devices
should either be turned off or set to vibrate. In the event of a call, please step OUT of the room. NCBFAA will provide numerous power strips throughout Conference session rooms for laptop use. We also request that
participants not make recordings of the sessions. It is a violation of federal copyright laws to record session presentations in any manner. Thank you in advance for your cooperation and consideration. Back to Top Yes. On Sunday, April 12th, the Hospitality area will be located on the Event Lawn 2, from 2 p.m. - 6 p.m. On Monday April 13th, it will be located in the Exhibitor MarketPlace,
in Grand Ballroom J-M from 4:30 p.m. - 6:30 p.m. On Tuesday, April 14th, and Wednesday, April 15th, it will be located on the San Antonio Terrace, from 4:30 p.m. - 6:30 p.m. Back to Top The funding supplied by our Conference sponsors contributes greatly to making it possible for the Association to provide attendees with the Conference experience they have come to expect over the years.
In light of this welcome support, we encourage our attendees to not only visit each of the Exhibitors in the MarketPlace, but also thank all our gracious sponsors who can be easily identified by their Sponsor ribbons.
Back to Top
Yes. The Exhibitor MarketPlace will be in the Grand Ballroom J-M and include booths featuring products and/or services geared to the Customs Broker/Freight Forwarder/NVOCC industry. We once again remind
and encourage everyone to be sure to visit the diverse exhibits Monday and Tuesday during breakfast, coffee breaks, and lunch. Individual booth raffles will be held Tuesday, April 14th, at 3 p.m.! Back to Top All fully paid registrants are invited to breakfast Monday through Wednesday, April 13th - 15th. All registrants are invited to the Breakfast on Monday, April 13th,
8:00-10:00 a.m., in the Exhibitor MarketPlace in Grand Ballroom J-M. Tuesday's Breakfast Buffet will be held from 7:00-9:00 a.m. in the Exhibitor MarketPlace. Wednesday's Breakfast Buffet will be held from 7:00 - 9:00 a.m.
in Grand Ballroom J-M, located in the conference center. Spouse/Guest attendees will receive coupons for Monday, Tuesday, and Wednesday for breakfast at the hotel restaurant, Cibolo Moon. Please note: The daily coupons received in your spouse/guest registration packet are only redeemable for each day as indicated. Special registration rates may not include breakfast. Check with NCBFAA for details.
Back to Top We suggest all moderators contact their speakers and panelists to finalize their presentations for that day. The NCBFAA Team will be happy to assist in coordinating conference calls between you and
your panelists prior to arriving on site. Once on-site, Kim O'Beirne (pronounced O’Burn) with the NCBFAA Meetings Department will coordinate moderator reservations in the Exhibitor MarketPlace on the morning
of the presentation. There will be a speaker-ready room available Monday - Wednesday from 6:00 a.m. - 5:00 p.m. in Grand Ballroom N. Back to Top
From time to time, NCBFAA uses photographs taken at Conferences and events in its promotional materials and on its website. Unless this permission is revoked in writing to NCBFAA, by virtue of their attendance,
all Conference visitors agree to the use of their likeness in such materials. Back to Top This year at the Conference, we will again be implementing a drink ticket system for alcoholic beverages (non-alcoholic beverages will not require a drink ticket). Attendees will be given 2 drink tickets
for each qualifying event. Please use each ticket during its specified time/date. Back to Top Continuing this year, we will be closing registration 2 weeks before the Conference start date in order to ensure that we are able to properly accommodate all attendees. Please keep in mind that this year's registration
cut-off date will be March 27. Back to Top Conference Venue & Events: Each First Time Attendee will receive a call to explain what to expect at the Conference, and it will include a description of the invitation-only event, where they are a special guest of the Officers,
Board of Directors, and Affiliated Association Presidents, who want to officially welcome them to their first NCBFAA Conference.  
Back to Top Sunday, April 12th, on the Greenhouse Garden Lawn, from 6 to 7 p.m. Displaying their Stewart B. Hauser First Timer ribbon has historically proven to be a great way to meet new colleagues, which
often sets the momentum for new participants. Back to Top At 7 p.m., following the Stewart B. Hauser First Timer's Reception, attendees have the opportunity to attend the Exhibitor MarketPlace Grand Opening celebration. The celebration officially opens the
Annual Conference. Participants are invited to enjoy refreshments and encouraged to visit the Exhibit Booths. From 7 p.m. - 8 p.m., attendees are invited to the Welcome Reception dinner, located on Event Lawn 1. This gathering of old friends and colleagues is a great chance to make new friends and acquaintances, as NCBFAA officially welcomes all registrants to the 2026 Annual Conference. Back to Top Yes, on Wednesday, April 15th, from 6:30 p.m. - 8 p.m. in the Grand Ballroom K-M. The event will officially close the Conference for final goodbyes to all your friends and colleagues, until
next year at NCBFAA's 54th Annual Conference to be held in Orlando, FL, April 12th - 15th. Back to Top Golf Tournament: - This year’s Golf Tournament will take place at the TPC San Antonio golf course, located onsite at the JW Marriott San Antonio Hill Country Resort & Spa
- The tournament begins at 8:30 a.m. on Sunday, April 12th.
- Price (not included in registration): $125 (Regular Member discounted rate); $150 (General registration rate)
- Our sponsors are graciously offering 10 scholarships to NCBFAA Regular Members who are first-time golfers at this year’s Conference. These scholarships will cover registration costs for the Tournament, though please note that club rental fees (if required) will still apply to registrants.
- NOTE: THERE WILL BE NO REGISTRATION CANCELLATIONS OR NEW REGISTRATIONS ACCEPTED AFTER MARCH 27th.
- NOTE: THERE WILL BE NO CHANGES IN GOLF FOURSOMES AFTER APRIL 3rd.
Back to Top - A set of clubs may be rented, payable on site.
- After registering for the tournament, you will receive an email with a link to a form where you can request your rental clubs
- Club rental MUST be reserved two weeks before the Tournament to guarantee availability
- Players may wear any athletic shoes.
- Golf shoes are not required.
- No dress-shoes or spikes, please.
Back to Top
For those not participating in the Golf Tournament, we are excited to offer the San Antonio Riverwalk & Alamo Tour as an alternate activity: Experience the essence of San Antonio in a thrilling adventure that includes cruising and strolling. Glide through the city on a private Go Rio River barge cruise, uncovering its history with a guided narration. Afterwards, head on over to visit the iconic Alamo, steeped in Texas history. Here guests will get a narrated tour and interpretation of the battle, before heading inside and experience the complex themselves. This is the best opportunity to experience the number one and number two most visited attractions in Texas, The Alamo and The Riverwalk. Please note that space for this activity is limited and may be subject to cancellation if our minimum number of required
participants is not met. To learn more about other activity alternatives, click on this link for
further information, or call the JW Marriott San Antonio Hill Country Resort & Spa Concierge desk. You will find that several of these activities and attractions are conveniently located near the Hotel.
Back to Top Sponsorship Opportunities: Please browse the 2026 Annual Conference Sponsorship Information page to view our growing list of current sponsors and to access the benefits and sponsorship submission form.
For additional information regarding sponsorship opportunities, please contact Kim O'Beirne at kobeirne@ncbfaa.org. Back to Top Future Conferences: The 2026 Government Affairs Conferences will take place September 27th - 29th, 2025 and will be held at the JW Marriott Washington DC. Back to Top
The 2027 Annual Conference will take place April 11th - 14th at the Renaissance Orlando at SeaWorld. Back to Top NCBFAA Exhibitor MarketPlace: Exhibitor set up will be on Sunday, April 12th, starting at 10 a.m. Exhibits must be finished by 5 p.m. Sunday night, without exception. 
Back to Top There is no limit to the number of booth workers. There is a maximum of 2 Exhibit Booth Registrants. All other booth workers must complete the regular Attendee Registration.
One registration is included in the exhibit fee, along with the option to pay for one additional worker at a reduced rate. All other workers will need to register as attendees via the website
at the full registration price. If two booths are purchased, then two registrations will be included, as well as the option to add one additional worker at the reduced rate. All registrations
will include Conference materials and typical registration access to meals, social functions, and sessions. Spouse/Guests have their own program and are not to work inside the booth. If you have
a Spouse/Guest that you would like to work in the booth, they will need to either register as an exhibitor assistant or a regular attendee. No exceptions. Back to Top - One 8 x 10 foot piped and draped exhibit space (NOTE: your exhibit materials are required to stay within the confines of your booth, per our Exhibitor Contract)
- One 7 x 44 inch identification sign
- One complimentary registration which includes all sessions (excluding the NCBFAA Annual Meeting), meals and social events
- One 6 foot x 30 inch skirted table
- Two side chairs
- One wastebasket
- A mailing list of all registered NCBFAA attendees as of March 20th, 2026, via e-mail
- A follow-up mailing list after the NCBFAA Annual Conference
- Company listing in the Exhibitor section of the Conference App
- Company listing in the Exhibitor section of the NCBFAA website
- Ribbons reflecting that you are an Exhibitor
Single Booth also includes the availability of one Exhibitor Assistant at a reduced rate. Double Booth also includes the availability of one Exhibitor Assistant at a reduced rate as well as one additional complimentary registration. - During the registration process select "Add Guest"
- Complete the registrants information
- Choose "Second Person: Double Booth Purchase Only"
Back to Top Complimentary basic Wi-Fi will be available; upgraded internet packages and any additional equipment needed may be ordered through your Exhibitor Kit. Back to Top
Once your exhibitor registration has been processed, we will provide your contact information to the company in charge of the exhibit space. They will provide an Exhibitor Kit to
you that will detail shipping information, how to order electric, display material, etc. Please be sure to take notice of the cut-off dates for shipping. Please do not ship your
items directly to the hotel. Back to Top All attendees on the floor must be registered either as an attendee, exhibitor, or paid guest. If you wish to have someone come and visit the booth, they will need
to see the NCBFAA Registration Desk to get registered or be registered ahead of time. Back to Top | Sunday - 4/12 | 10:00 A.M. - 6:00 P.M. | Conference Move In/Setup | | Sunday - 4/12 | 7:00 P.M - 8:00 P.M. | Exhibitor MarketPlace Opening | | Monday - 4/13 | 8:00 A.M. - 12:00 P.M. | Exhibitor MarketPlace Hours | | Monday - 4/13 | 12:00 P.M. - 1:30 P.M. | Exhibitor MarketPlace Closed for Lunch | | Monday - 4/13 | 1:30 P.M. - 2:00 P.M. | Dessert in the Exhibitor MarketPlace | | Monday - 4/13 | 2:00 P.M. - 4:30 P.M. | Exhibitor MarketPlace Closed | | Monday - 4/13 | 4:30 P.M. - 6:30 P.M. | NCBFAA Hospitality Bar in Exhibitor MarketPlace (Please be at your booth) | | Tuesday - 4/14 | 7:00 A.M. - 9:00 A.M. | Breakfast in the Exhibitor MarketPlace (Attendance optional) | | Tuesday - 4/14 | 12:00 P.M. - 1:30 P.M. | Luncheon in Exhibitor MarketPlace | | Tuesday - 4/14 | 9:00 A.M. - 3:30 P.M. | Exhibitor MarketPlace Hours | | Tuesday - 4/14 | 2:30 P.M. - 3:00 P.M. | Exhibitor Meeting | | Tuesday - 4/14 | 3:30 P.M. - 5:00 P.M. | Breakdown/Move Out |
Back to Top During hours that the NCBFAA Exhibitor MarketPlace is closed, NCBFAA will have the ballroom locked and secured. No one will be allowed in the hall when
the NCBFAA Exhibitor MarketPlace is closed, including exhibitors. We will allow exhibitors access to the hall one hour prior to each opening on Monday and Tuesday. We recommend,
though, that electronics such as laptops and other expensive items be monitored or placed out of sight when you are not at your booth. Back to Top Yes, the Exhibitor MarketPlace will be open all day. We ask that there always be someone in the booth, but if you need to step away, again, please place any valuables
out of sight, or take them with you. Please see our Exhibitor MarketPlace Schedule for the hours your booth must be attended. Back to Top
| Sunday - 4/12 | 7:00 P.M - 8:00 P.M. | Exhibitor MarketPlace Opening | | Monday - 4/13 | 8:00 A.M. - 10:00 A.M. | Breakfast in the Exhibitor MarketPlace | | Monday - 4/13 | 1:30 P.M. - 2:00 P.M. | Dessert in the Exhibitor MarketPlace | | Monday - 4/13 | 4:30 P.M. - 6:30 P.M. | NCBFAA Hospitality Bar in Exhibitor MarketPlace (Please be at your booth) | | Tuesday - 4/14 | 7:00 A.M. - 9:00 A.M. | Breakfast in the Exhibitor MarketPlace (Attendance optional) | | Tuesday - 4/14 | 12:00 P.M. - 1:30 PM | Luncheon in Exhibitor MarketPlace | | Tuesday - 4/14 | 2:30 P.M. - 3:00 P.M. | Exhibitor Meeting | | Tuesday - 4/14 | 3:00 P.M. - 3:30 P.M. | Break in the Exhibitor MarketPlace & Raffles |
Back to Top Yes! Feel free to collect business cards and hold a raffle. At the last break on Tuesday, April 14th, we will have a microphone available to announce your winner(s). We will begin the raffle announcements about 20 minutes prior to the NCBFAA Exhibitor MarketPlace closure to ensure attendees have time to make it to the next scheduled session. Please pull the winners prior to stepping up to the microphone to help speed things along (we suggest picking three winners in case the first selected winner is not present). Back to Top
If you plan to golf, which we encourage you to register for, just keep in mind you will still be required to have your booth set up at by 5 p.m. on Sunday evening. So, plan accordingly to ensure you will have enough time to get your booth set up when you return from the Tournament. Back to Top
The Exhibitor MarketPlace will close on Tuesday, April 14th, at 3:30 p.m. There is absolutely no dismantling of booths prior to 3:30 p.m., as this is not only a breach of
contract but also very disruptive to the Exhibitor MarketPlace and booths around you. Teardown must be completed by 5 p.m. Back to Top Definitely! There will be an exhibitor meeting from 2:30 to 3 p.m. on Tuesday, April 14th, in the Hall, to discuss the 2026 and 2027 exhibits. Back to Top | 