Registration:
What is the Annual Global Trade Educational Conference?
Now in its 9th year, the Global Trade Educational Conference brings together over 200 customs brokers, freight forwarders, NVOCCs, OTI, service providers, importers, exporters, and all global logistics professionals from around
the United States. For two days in Oklahoma City, international trade professionals will have the opportunity to update themselves on industry developments and connect with colleagues new and old. All NCBFAA Educational Institute (NEI) Members and potential Professional, and Corporate Members are strongly encouraged to consider joining us for the industry event of the year, the 2023 G-TEC Annual Conference, where you will: - Learn from industry subject matter experts on today’s pressing matters!
- Get an opportunity to voice your questions to industry experts about the latest issues affecting your business!
- Find out what new products and services can help your bottom line from our Exhibitors in the Exhibitor MarketPlace!
- Acquire fresh ideas by networking at numerous social venues with old friends and business colleagues while meeting new people!
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Who should attend? All Importers, Exporters, NEI professionals, and corporate members, as well as non-members who are interested in NEI certification and course offerings. NCBFAA Regular, Associate, and Affiliate Members are invited to attend, as well
as those non-members who are eligible for NCBFAA Regular, Associate, or Affiliate membership. For more information on membership, please
click here.
Back to Top What information do I need to register? You must have an NCBFAA account to register for the Conference. If you need to create a profile, you can do that here. Please keep in mind that the information that is currently in your NCBFAA account (Name, Company, E-mail, etc.) should be updated BEFORE registration, as badges and information for the attendee list are populated from this
information.
Back to Top What does my G-TEC Annual Conference Registration include? A fully paid Attendee registration includes: - Access to all Sunday to Tuesday sessions
- Two nights of social & networking functions
- Welcome Reception Sunday
- Breakfast & Lunch Monday
- Breakfast & Lunch Tuesday
- Sunday - Tuesday G-TEC Hospitality Area (various hours)
- Access to the Exhibitor MarketPlace
Back to Top How do I register for the G-TEC Annual Conference? To register for the 9th G-TEC Annual Conference, click here. Back to Top What is the cancellation policy for my registration? We’ll be sorry that you won’t be able to join us for this exceptional learning and networking experience! However, we understand that things happen, so if you can’t attend, please notify us in writing as soon as possible. Refunds
will be subject to a $50 administrative fee. Any refunds after 7/21/2023 will be subject to a $100.00 administrative fee. Registration substitutions (for this event only) are accepted anytime, so if you are unable to attend, but
someone else from your organization can be there in your place, please notify us in writing via email at neimedia@ncbfaa.org. Back to Top How do I request a special meal or accommodation? If you require a special meal or accommodation, please let us know, in specific detail, during registration or contact neimedia@ncbfaa.org.
Certain meals may incur additional costs. Back to Top What should I pack for the Conference? All NEI events are business casual unless designated otherwise. Not everyone agrees on the temperature inside sessions, so be prepared to bring a jacket or sweater to be sure that you are comfortable. Back to Top What is the dress code? Participants are expected to attend the Conference in business casual attire during the day and at most evening functions. With our industry partners and colleagues attending, it is important for each of us to reinforce the Association's
professional image (no shorts, tee-shirts, or flip flops, please). Back to Top What will the weather be during the Conference dates? Oklahoma City has very warm weather with a gentle breeze in July and August. The average maximum daytime temperature in Oklahoma in July is 95°F. The average night-time temperature is usually around 74°F. To view
current weather in Oklahoma City, click here. Back to Top How many CCS/CES credits is the G-TEC Conference attendance worth? Attendance at the G-TEC Conference is worth 15 CCS/CES credits. A completion code will be given to participants at registration to apply credits immediately during the conference. Back to Top How do I register for the Pre-Conference Workshop session? The Pre-Conference Workshop on Classification is on Sunday, July 30th from 1:00-4:00 P.M. CST. To register for the session, please click here.
Back to Top Hotel/Transportation:
How far is the Conference Site from the airport? The Omni Hotel is approximately 10 miles from Will Rogers World Airport (OKC). Back to Top Where can I park my vehicle if I am driving? - City Parking Garage, fee: $10 daily
- Overnight Valet parking, fee: $34 daily
- Electric car charging stations are across the street from the Convention Center
Additional Parking Information: - Garage ceiling max 6 feet, 5 inches
- Taxes not listed in parking fees
- Valet: $15/Max 4 hours; $25/8 hours
Back to Top How do I get from the Airport to the Hotel? The Omni Hotel does NOT offer an airport shuttle. If transportation is needed from the Will Rogers World Airport, please contact Airport Express at (405) 681-3311 to schedule a pickup. They are 24 hours and you can find them located near the baggage claim area at the Airport. You can also use a rideshare app such as Uber or Lyft. Back to Top How do I make my hotel reservation? In an effort to more accurately manage our room block allotment, NEI has updated its hotel registration policy requiring attendees to now register for the Conference prior to making their hotel reservations. Upon the completion
of your Conference registration, you will receive a link to the Omni Hotel reservation page that includes NEI’s special room block rate of $189 + fees ([Total Occupancy tax]14.125% ($26.70)) = $215.70 per night. This
policy change will ensure all registered attendees have the opportunity to stay at the Conference hotel. Demand for reservations is always high, so make sure you register for the 2023 G-TEC Annual Conference before June 29th, 2023,
when our group rate is up. Please keep in mind that rooms may not be available if we sell out of them before this date, so please secure your reservations at the hotel as soon as possible. Also note that if no available rooms are
shown when you go to register, it may be helpful to try adjusting the dates listed in your search. This is because if one of your listed dates is unavailable, no rooms will be shown even if they may be available within the other
dates listed in your search. If you have any issues securing your hotel reservation, please contact neimedia@ncbfaa.org Back to Top If I am unable to secure a room at the Omni Oklahoma City Hotel, what should I do? If this occurs, you may contact nearby hotels such as the Fairfield and Courtyard Marriott to make an alternate reservation, or make arrangements via any online hotel booking website, keeping the cancellation policy in mind, should
accommodations at the Omni Oklahoma City Hotel become available. Also note that if no available rooms are shown when you go to register, it may be helpful to try adjusting the dates listed in your search. This is because if
one of your listed dates is unavailable, no rooms will be shown even if they may be available within the other dates listed in your search. If you have any issues securing your hotel reservation, please contact neimedia@ncbfaa.org. Back to Top What is the G-TEC Conference room rate? The room rate that has been secured for our Conference attendees is $189 + fees ([City Occupancy/State/Local tax, 14.125%] $26.70 = $215.70 per night. Back to Top What does my G-TEC Omni Oklahoma City Hotel Room Rate Include? Click here for hotel room details. What Wi-Fi is available at the Omni Oklahoma City Hotel? The lobby is equipped with complimentary wireless high-speed internet access. Guestrooms have a charge of $9.95 for the luxe tier and $14.95 for the premium tier. You can receive complimentary Wi-Fi in your room by signing up for the
Omni Hotel’s select guest membership. To access high-speed internet in the meeting rooms you will have to sign in. Back to Top What is the cancellation policy for my Hotel room? The Hotel requires that all reservations be guaranteed either by a credit card or by a cash/check deposit for one night’s room and tax. Guarantee/deposit will not be refunded unless the individual reservation is canceled
seventy-two (72) hours prior to arrival. Cancellation after the 72-hour window will result in a penalty of one night's room tax. Back to Top What if I want to send items directly to the Hotel? If you would like to ship anything to the hotel, please use this link for instructions.
Back to Top Will a spa be available at the Omni Oklahoma City Hotel? Yes, the hotel's spa is called the Mokara Spa. Below are the hours. To book a spa appointment, click here. SPA HOURS
Thursday | 9 a.m. – 7 p.m.
Friday – Monday | 9 a.m. – 5 p.m.
Hours may vary by season. The hotel also has a fitness center, pool,
and private cabanas that you can book. Back to Top General Conference: How do I access Conference materials? After the conclusion of the conference, the presentations from each session will be on the mobile conference app. Back to Top How can we keep track of Conference events? Up to, and throughout the Conference, you can go to the G-TEC webpage on the NCBFAA website to keep
track of Conference events. Once on-site, there will be a mobile app that will feature a Conference program page. Back to Top Will there be a mobile app for the Conference this year? Yes! Once again, the G-TEC Annual Conference Mobile App will be available for attendees to use throughout the event. The app will open with a splash page, and then lead to a log in screen. Once logged in, the user will see a ‘home’
page with 12 buttons. A side menu will allow the user to see the full list of menu items. Use the app to add and view content for four different types of Conference-goers – Sponsors, Exhibitors, Speakers, and Attendees. Each
type will have a main alphabetical list of entries, with the ability to click on a specific entry for more detailed information. All four types will allow app users to ‘follow’ these entries, adding them to a list within
the Attendee profile for quick reference. Users can also make additions/changes to their app profile easily. The app also allows us to add and view content for the Agenda/Schedule. Entries on this list have the ability to click on an entry for more detailed information (including showing the speaker and users who have added the item to their
attendance list). From the entry, users can also click to view the speakers’ detail card. The entry also shows its own mini-feed of posts specifically tagged with this entry. For an added level of connectivity, the app allows for posts, photo posts and surveys the users can participate with. There is a central Activity feed that allows users to see what’s going on during the Conference. They can add
to this feed directly or through other parts of the app. Many Activity items tie in with the Leaderboard of the app – users can gain points by completing certain tasks and reaching milestones, adding direct communication/participation
with users. In addition, certain activities will be eligible for prizes. The app supports surveys, both for specific sessions, as well as a general Conference survey. Completion of the surveys will give the NEI team feedback about the engagement of the Conference material and also serve as a way for users
to add to their own points. It also includes an overview map for the event location, allowing users to quickly see where they need to be. A section of the app ties directly to the NEI Social Media Sites. The app will also have
a Resources section. This section of the app will support a blog that will replace the Daily Voice Annual Conference newsletter and files section (i.e., session handouts) to be available to the user. Back to Top Is there a Business Center at the Omni Oklahoma City Hotel? The hotel does have a Business Center available, click here for details. Back to Top What are the hours of the G-TEC Registration/Information Desk? - Sunday: 1 p.m. - 5 p.m.
- Sunday - Tuesday: 7 a.m. - 3 p.m.
Back to Top What is the Conference policy on the use of mobile devices? We understand that pressing business may interrupt you, but please be considerate of your fellow attendees, presenters, and special guests. No calls are permitted during Conference sessions. All devices should either be turned off
or set to vibrate. In the event of a call, please step OUT of the room. NEI will provide numerous power strips throughout Conference session rooms for laptop use. We also request that participants not make recordings of the sessions.
It is a violation of federal copyright laws to record session presentations in any manner. Thank you in advance for your cooperation and consideration. Back to Top How can we best support our generous sponsors? The funding supplied by our Conference sponsors contributes greatly to making it possible for the NEI to provide attendees with the Conference experience they have come to expect over the years. In light of this welcome support, we
encourage our attendees to not only visit each of the Exhibitors but also thank all our gracious sponsors who can be easily identified by their Sponsor ribbons. Back to Top Will there be G-TEC Exhibitors this year? Yes. The Exhibitors will be in the Oklahoma Station Prefunction area and include booths featuring products and/or services geared to the Customs Broker/Freight Forwarder/NVOCC industry. We once again remind and encourage everyone
to be sure to visit the diverse exhibits Monday and Tuesday during breakfast, coffee breaks, and lunch. Individual booth raffles will be held Tuesday, August 1st, at 3 p.m.! Back to Top Will panelists have a chance to meet before their presentations? We suggest all moderators contact their speakers and panelists to finalize their presentations for that day. The NEI Team will be happy to assist in coordinating conference calls between you and your panelists prior to arriving
on site. There will be a speaker-ready room available Monday and Tuesday from TBD in the TBD room. Back to Top How does the Conference use event photographs? From time to time NEI uses photographs taken at Conferences and events in its promotional materials and on its website. Unless this permission is revoked in writing to NCBFAA Educational Institute, by virtue of their attendance, all
Conference visitors agree to the use of their likeness in such materials. Back to Top What's new at the Conference this year?
New this year is a 3-hour pre-conference workshop session called "Classification General Rules of Interpretation" on
Sunday, July 30th from 1-4 pm CT. We also are not offering a virtual conference pass this year. All conference passes are for attending sessions in person only. Back to Top Conference Venue & Events: Where is the Welcome Reception being held?
The Welcome Reception is being held in the Scissortail Prefunction room where you can expect light fare to be served. Back to Top Where is the Monday Evening Networking Reception being held?
The Monday Evening Networking Reception sponsored by Avalon Risk Management is TBD. Back to Top Sponsorship Opportunities: How do I become a G-TEC Sponsor? What sponsorship opportunities are available for the Global Trade Educational Conference?
Please browse the 2023 G-TEC Sponsorship Information page to view our growing list of current
sponsors and to access the benefits and sponsorship submission form. Back to Top
Future Conferences: What are the details for the 2024 10th Annual Global Trade Educational Conference in Chicago, IL? The next Global Trade Educational Conference (G-TEC) takes place on July 27th-31st, 2024 at the InterContinental Chicago Magnificent Mile Hotel. Back to Top G-TEC Exhibitors: When can I set up my booth?
Exhibitor set-up will be on Sunday, July 30th, starting at 12 noon. Exhibits must be finished by 5 p.m. Sunday night, without exception. Back to Top How many people can work in the booth?
There is a maximum of 2 Exhibit Booth Registrants. One registration is included in the exhibit fee, along with the option to pay for one additional worker at the full conference rate. All other workers will need to register
as attendees via the website at the full registration price. All registrations will include Conference materials and typical registration access to meals, social functions, and sessions. Back to Top What else is included in my exhibit fee?
- One 6 foot x 30 inch table
- One complimentary registration which includes all sessions (excluding the Pre-Conference Workshop), meals, and social events
- Two side chairs
- One wastebasket
- A mailing list of all registered G-TEC attendees as on 07/25/2023, via e-mail
- A follow-up mailing list after the G-TEC Conference on 08/08/2023
- Company listing in the Exhibitor section of the Conference App
- Company listing in the Exhibitor section of the G-TEC Conference website
- Ribbons reflecting that you are an Exhibitor
To register an exhibitor assistant:
- During the registration process select "Add Guest"
- Complete the registrants information
Back to Top Will internet, electricity, and A/V equipment be available in the Exhibitor MarketPlace?
These services are provided by the Omni Oklahoma City Hotel. Ordering will be available via an email form once registration is complete. Back to Top Where do we ship our materials and how do we order items for the booth?
Once your exhibitor registration has been processed, we will email you and provide detailed shipping information, how to order electric, display material, etc. Please be sure to take notice of the cut-off dates for shipping. You
can also find this on our Exhibitor Information page. Back to Top Can we have guests visit the booth? All attendees on the floor must be registered either as an attendee, exhibitor, or paid guest. If you wish to have someone come and visit the booth, they will need to see the G-TEC Registration Desk to get registered or be registered
ahead of time. Back to Top When is the G-TEC Exhibitor Hall open? G-TEC Exhibitor Hall will open Sunday, July 30th, from 6-7 p.m.; Monday, July 31st, from 7:00 a.m. - 6:00 p.m.; and Tuesday, August 1st, from 9 a.m. – 2:00 p.m. All exhibits must be dismantled by 5 p.m. on
Tuesday.
Back to Top Do I need to remove my materials Sunday night? We recommend that electronics such as laptops and other expensive items be monitored or placed out of sight when you are not at your booth. Back to Top Is the G-TEC Exhibitor Hall open during sessions? Yes, the Exhibitor Hall will be open all day. We ask that there always be someone in the booth, but if you need to step away, again, please place any valuables out of sight, or take them with you. Back to Top Are raffles allowed in the booths? Yes! Feel free to collect business cards and hold a raffle. At the last break on Tuesday, August 1st, we will have a microphone available to announce your winner(s). We will begin the raffle announcements about 20 minutes
prior to the G-TEC Exhibitor Hall closure to ensure attendees have time to make it to the next scheduled session. Please pull the winners prior to stepping up to the microphone to help speed things along (we suggest picking
three winners in case the first selected winner is not present). Back to Top When does the G-TEC Exhibitor Hall close? The Exhibitor Hall will close on Tuesday, August 1st, at 2:00 p.m. There is absolutely no dismantling of booths prior to 2:00 p.m., as this is not only a breach of contract but also very disruptive to the Exhibitor Hall and booths
around you. Teardown must be completed by 5 p.m. Back to Top
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