NCBFAA Exhibitor MarketPlace FAQ List:

• When can I set up my booth?
• How many people can work in the booth?
• What else is included in my exhibit fee?
• Will internet, electricity, and A/V equipment be available in the NCBFAA Exhibitor MarketPlace?
• Where do we ship our materials and how do we order items for the booth?
• Can we have guests visit the booth?
• When is the NCBFAA Exhibitor MarketPlace open?
• Do I need to remove my materials Monday night?
• Is the NCBFAA Exhibitor MarketPlace open during sessions?
• What is the schedule of other functions in the NCBFAA Exhibitor MarketPlace?
• Are raffles allowed in the booths?
• As an Exhibitor, is it possible to golf in the Sunday Tournament?
• When does the NCBFAA Exhibitor MarketPlace close?
• Will there be an annual NCBFAA Exhibitor meeting again this year?

When can I set up my booth?

Exhibitor set up will be on Sunday, April 14^th, starting at 11 a.m. Exhibits must be finished by 5 p.m. Sunday night, without exception.

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How many people can work in the booth?

There is no limit to the number of booth workers. There is a maximum of 2 Exhibit Booth Registrants. All other booth workers must complete the regular Attendee Registration. One registration is included in the exhibit fee, along with the option to pay for one additional worker at a reduced rate. All other workers will need to register as attendees via the website at the full registration price. If two booths are purchased, then two registrations will be included, as well as the option to add one additional worker at the reduced rate. All registrations will include Conference materials and typical registration access to meals, social functions, and sessions. Spouse/Guests have their own program and are not to work inside the booth. If you have a Spouse/Guest that you would like to work in the booth, they will need to either register as an exhibitor assistant or a regular attendee. No exceptions.

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What else is included in my exhibit fee?

• One 8 x 10 foot piped and draped exhibit space
• One 7 x 44 inch identification sign
• One complimentary registration which includes all sessions (excluding the NCBFAA Annual Meeting), meals and social events 
• One 6 foot x 30 inch skirted table
• Two side chairs
• One wastebasket
• A mailing list of all registered NCBFAA attendees as of March 22^nd, 2024, via e-mail
• A follow-up mailing list after the NCBFAA Annual Conference
• Company listing in the Exhibitor section of the Conference App
• Company listing in the Exhibitor section of the NCBFAA website
• Ribbons reflecting that you are an Exhibitor

Single Booth also includes the availability of one Exhibitor Assistant at a reduced rate. 

Double Booth also includes the availability of one Exhibitor Assistant at a reduced rate as well as one additional complimentary registration.

• During the registration process select "Add Guest"
• Complete the registrants information
• Choose "Second Person: Double Booth Purchase Only"

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Will internet, electricity, and A/V equipment be available in the Exhibitor MarketPlace?

These services are provided by the Fort Lauderdale Marriott Harbor Beach Resort & Spa. Ordering will be available through your Exhibitor kit. 

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Where do we ship our materials and how do we order items for the booth?

Once your exhibitor registration has been processed, we will provide your contact information to the company in charge of the exhibit space. They will provide an Exhibitor Kit to you that will detail shipping information, how to order electric, display material, etc. Please be sure to take notice of the cut-off dates for shipping.

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Can we have guests visit the booth?

All attendees on the floor must be registered either as an attendee, exhibitor, or paid guest. If you wish to have someone come and visit the booth, they will need to see the NCBFAA Registration Desk to get registered or be registered ahead of time. 

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When is the NCBFAA Exhibitor MarketPlace open?

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Do I need to remove my materials Sunday night?

During hours that the NCBFAA Exhibitor MarketPlace is closed, NCBFAA will have the ballroom locked and secured. No one will be allowed in the hall when the NCBFAA Exhibitor MarketPlace is closed, including exhibitors. We will allow exhibitors access to the hall one hour prior to each opening on Monday and Tuesday. We recommend, though, that electronics such as laptops and other expensive items be monitored or placed out of sight when you are not at your booth.

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Is the NCBFAA Exhibitor MarketPlace open during sessions?

Yes, the hall will be open all day. We ask that there always be someone in the booth, but if you need to step away, again, please place any valuables out of sight, or take them with you.

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What is the schedule of other functions in the NCBFAA Exhibitor MarketPlace?

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Are raffles allowed in the booths?

Yes! Feel free to collect business cards and hold a raffle. At the last break on Tuesday, April 16^th, we will have a microphone available to announce your winner(s). We will begin the raffle announcements about 20 minutes prior to the NCBFAA Exhibitor MarketPlace closure to ensure attendees have time to make it to the next scheduled session. Please pull the winners prior to stepping up to the microphone to help speed things along (we suggest picking three winners in case the first selected winner is not present). 

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As an exhibitor is it possible to golf in the Sunday Tournament?

If you plan to golf, which we encourage you to register for, just keep in mind you will still be required to have your booth set up at by 5 p.m. on Sunday evening. So, please plan accordingly to ensure you will have enough time to get your booth set up when you return from the Tournament.

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When does the NCBFAA Exhibitor MarketPlace close?

The Exhibitor MarketPlace will close on Tuesday, April 16^th, at 3:30 p.m. There is absolutely no dismantling of booths prior to 3:30 p.m., as this is not only a breach of contract but also very disruptive to the Exhibitor MarketPlace and booths around you. Teardown must be completed by 5 p.m.

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Will there be an annual NCBFAA Exhibitor MarketPlace meeting again this year?

Definitely! There will be an exhibitor meeting from 2:30 to 3 p.m. on Tuesday, April 16^th, in the Hall, to discuss the 2024 and 2025 exhibits.

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