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Frequently Asked Questions

 


 

Background

What is the Government Affairs Conference (GAC)?
Who should attend?
How do I register for the GAC?
How can I keep track of conference events?
What should I do prior to the event, from a legislative perspective?
How do I connect with my representative before the GAC?
When will the position papers be available?
Where can I find sample letters to send to my representatives?
What if I need to cancel my GAC Registration?

How do I notify you of my special needs?

Hotel/Transportation

How do I make hotel reservations?
What is the cut off for the Conference Hotel block rate?
What do I do for hotel reservations if no rooms are available at the Conference Hotel block rate?
What do I do if I need to cancel my hotel reservations?
How far is the Conference Hotel from the airport(s)?
What is the best way to get to the conference site from the airport(s)?
Where can I rent a car?
Will I have trouble getting a taxi?
What is the cost for parking at the Conference Hotel?

 

Conference

What should I remember to bring to the Conference?
What are the hours of the NCBFAA Registration/Information Desk?
What are the rules regarding conference badges?
Will NCBFAA provide business card holders for our visits to the Hill this year?
What is the conference policy on the use of cellular phones and devices?
When is the official opening event?
What is the dress code for the conference?
How can I earn Continuing Education Credits for attending GAC events?
How can my Spouse / Guest participate?
What meals are included in registration?
Is there a business center at the Conference Hotel?

 

Local Area/Attractions

What will the weather be like during the conference dates?
What can I do on my down time while I’m in DC?
What is the best way to find out about local restaurants and other activities while visiting Washington, DC?

 

Upcoming Conferences

What are the details for the 2017 NCBFAA Annual Conference?
What are the details for the 2017 NCBFAA Government Affairs Conference?


Background
 

What is the Government Affairs Conference (GAC)?

The annual NCBFAA Government Affairs Conference (GAC) offers attendees the opportunity to have a seat at the forefront of industry developments and legislative initiatives.  This is accomplished by receiving timely and critical updates directly from the influential players involved in the process, and by serving as a platform for the engagement of Senators and Congressional Representatives to ensure their understanding of the industry’s most pressing and challenging issues.

 

Who should attend?

All NCBFAA Regular and Affiliate members are invited to attend, as well as those non-members who are eligible for NCBFAA Regular or Affiliate membership.

 

Due to the fact that importers and exporters (NEI Professional Members) can now attend various NEI webinars and participate in NEI Case Studies to obtain their necessary CEUs throughout the year, the NEI Professional Members (those not eligible for any type of NCBFAA Membership relating to Regular, Associate or Affiliate) are no longer eligible to attend the Annual Conference or Government Affairs Conference.

 

For more information on membership, please click here.

 

How do I register for the GAC?

To register for the GAC, you will need to have your NCBFAA individual account login credentials. If you do not have an NCBFAA account, you will need to create one, by clicking here. If you need to have your login information sent to you, you may request them here.



Once you have your login credentials, please make sure to review your account information and make any necessary updates (Name, Company Name, E-mail address, etc.) before continuing registration. For more information on account maintenance click here.

 

Payment for registration is by credit card.  For step by step instructions, please click here.

 

How can we keep track of conference events?

The NCBFAA GAC Program page will contain all updates to the official GAC program. Information will also be distributed via the Monday Morning e-Briefing and E-mail blasts.

 

What should I do prior to the event, from a legislative perspective?

The NCBFAA strongly encourages you to arrange meetings with the offices of your Senatorial and Congressional Representatives either on your own initiative or in conjunction with your local Affiliated Association, if they plan to attend the event. Before contacting your representatives, we suggest you review this list of individuals most actively involved in our issues to determine if any of them represent your area. Otherwise, you should proceed to make your own appointments or you may wish to defer to those of your Affiliated Association.

 

How do I connect with my representative before the GAC?

You can connect with your representative before the conference in a number of different ways: phone call, letter, e-mail, or a visit to their local office. If you would like a Legislative Directory, you may purchase one at Congress at Your Fingertips. For guidelines and best practices to connect with your congressional representative, please visit the links below.

Senate

House of Representatives

 

When will the position papers be available?
The event organizers wait to draft the position papers until they are reasonably certain that the issues considered will still be relevant by the time the event convenes. That said, every effort will be made to ensure that these are available no later than one month out from the Conference.

 

Where can I find sample letters to send to my representatives?
This sample letter may be used to arrange your appointments with your representatives when you visit the Hill during the conference.

 

What if I need to cancel my GAC Registration?
We are sorry that you will not be able to join us for the GAC, but we do understand that other commitments may come up. To cancel your GAC Registration, we will need you to send your request in writing to dwilliams@ncbfaa.org. Refunds will be given, minus a $75 service charge, until August 19, 2017. No refunds will be granted after this date or if you do not attend the event, though a registration transfer (for this event only) may be effected at no charge.

 

How do I notify you of my special needs?

For those of you with special needs, e.g., dietary or physical access, please remember to complete the “Special Needs” field when registering for the Government Affairs Conference. To access the “Special Needs” field, click on Register Now at the top of the GAC splash page. Then log in and click Continue to open the Recipient Information page. The “Special Needs” field is directly above the “Billing Option” drop-down box at the bottom of that page.
 

 

Hotel/Transportation
 

How do I make hotel reservations?
To book your room, you may do so online by clicking this link. If you are unable to book through the link provided, you may contact the hotel by calling 1-888-421-1442. Please remember to say that you are attending the NCBFAA Government Affairs Conference to take advantage of our special negotiated room block rate of $239/night.

 

What is the cut off for the Conference Hotel block rate?
The conference room block rate will be available until July 29. Hotels in DC are historically sold out around this date, so we encourage you to make your hotel reservation as soon as possible!

 

What do I do for hotel reservations if no rooms are available at the Conference Hotel block rate?
If the hotel has no rooms available, please send your information, including the nights you need, to kobeirne@ncbfaa.org. We will put you on our waiting list, and contact you should there be a change in availability.

 

In the meantime, you should make an alternate reservation, and keep their cancellation policy in mind, in case there is a change in room block availability. Below, please find a list of nearby hotels that may have availability.
 

The Liaison Capitol Hill, An Affinia Hotel
(located across the street from the Hyatt)
415 New Jersey Ave, NW
Washington, DC 20001
(202) 638-1616
 

Washington Court Hotel
(located approximately 1 block from the Hyatt)
525 New Jersey Ave, NW
Washington, DC 20001
(202) 628-2100 or (800) 321-3010
 

Phoenix Park Hotel
(located approximately 2 blocks from the Hyatt)
520 N. Capitol St., NW
Washington, DC 20001
(202) 638-6900 or (800) 824-5419
 

Hotel George
(located approximately 1 block from the Hyatt)
15 E St., NW
Washington, DC
(202) 347-4200
 

What do I do if I need to cancel my hotel reservations?
If you find you have to cancel your room, please contact kobeirne@ncbfaa.org before doing so, as we may be able to utilize that room for the waitlist in the event someone still needs a room. 

 

How far is the Conference Hotel from the airport(s)?
If flying into:

  • Ronald Reagan Washington National Airport (DCA), the Conference Hotel is approximately 5 miles or a 10 minute drive.
  • Dulles International Airport (IAD), the Conference Hotel is approximately 28 miles or a 50 minute drive.
  • Baltimore Washington International Airport (BWI), the Conference Hotel is approximately 33 miles or an hour drive.

 

What is the best way to get to the conference site from the airport(s)?

  • From Ronald Reagan National Airport (DCA):
    Shuttle service - approximately $14 one-way
    Metro service – take the yellow/blue line to Gallery Place/Chinatown stop. Transfer to the Red line (going towards Glenmont) to Union Station stop (2nd stop). The Union Station Metro Station is located three blocks from the hotel. For metro rates and schedules, click here.
  • From Dulles International Airport (IAD):
    Shuttle Service - approximately $26 one-way
    Metro Service – is not currently available from Dulles.
  • From Baltimore Washington International Airport (BWI):
    Shuttle Service – approximately $37 one-way ($12 for additional passengers in same party)
    MARC Train - Take shuttle to the BWI Rail Station (Amtrak), the MARC Train is $7 one way, and $14 round trip. It will take you straight into Union Station. Union station is located three blocks from the hotel. For schedules, pricing, and more information, click here.

 

Where can I rent a car?
The closest car rental agencies to the Hyatt Regency Washington on Capitol Hill are:

  • Zipcar DC (membership required)
    403 8th St., NW
    Washington DC 20004
    (202) 552-5923
  • Budget Rent-a-Car
    730 12th St., NW
    Washington DC 20005
    (202) 842-8668

You can also rent a car at the airport or Union Station if you wish to have one for the duration of your trip.

 

Will I have trouble getting a taxi?
Because taxis can be hard to come by at such a busy time, you may consider utilizing the popular and convenient cab-hailing service Uber. Simply create an account online (you will need to provide your cell phone number and credit card information), download the app onto your smartphone, and sign in using the credentials you just created.

 

Open the app at any time to request a taxi using its simple interface—it provides you with wait time, cost estimate, various car options, and doesn’t require cash payment.

 

What is the cost for parking at the Conference Hotel?

  • For valet garage parking:
    0-2 hours - $33.00
    2-3 hours - $48.00
    3-Overnight - $58.00
  • Street Parking:
    On Sunday, street parking is free, or 2 hours depending on the spot. Otherwise, two hour metered parking is available on the streets surrounding the Conference Hotel.
    The Liaison has a parking option across the street which offers an early bird special of $14 if you're in by 9 a.m. and out by 6 p.m. 


 

Conference

 

What should I remember to bring to the Conference?

While this is not an encompassing list, here are a few items you won't want to forget:

  • Red, White and Blue colored clothing for day on the Hill.
  • Comfortable walking shoes for the day on the Hill.
  • Printed Materials sent out pre-conference from the NCBFAA (There will be no hard copies available onsite):
    • Welcome Letter
    • GAC Program
    • GAC Speakers
    • GAC FAQs
    • NCBFAA Affiliated Associations
    • Attendee Listing by Last Name
    • Attendee Listing Geographically

 

What are the hours of the NCBFAA Registration/Information Desk?

  • Sunday, September 10, 2017: 3 – 5:30 p.m.
  • Monday, September 11, 2017: 7:30 a.m. – 5:30 p.m.
  • Tuesday, September 12, 2017: 7 – 9 a.m.

 

What are the rules regarding conference badges?

Badges are required for admission to all conference session and functions. If they are not on a lanyard, they should be worn “High and Right.” Badges are non-transferable and are distributed at registration. Individuals not previously registered can pick up badges at the NCBFAA registration Desk upon payment of appropriate fees.

 

NCBFAA encourages participants to leave their badges at the registration desk when they are departing the conference so that they can be recycled.

 

Will the NCBFAA provide business card holders for our visits to the Hill this year?

To keep our registration cost down, NCBFAA will provide one business card holder to attendees this year. Should you require more, we recommend that you go to your local office supply store for purchase.

 

What is the conference policy on the use of cell phones and devices?

We understand that pressing business may interrupt you, but please be considerate of your fellow attendees, presenters and special guests. These devices should either be turned off or set to vibrate. In the event of a call, please step OUT of the room. Because of the highly professional manner in which our industry members conduct themselves, this issue should not be a concern, but we would like to reiterate this information for anyone not familiar with our policy and thank you in advance for your cooperation and consideration.

 

When is the official opening event?

The official opening event is the Board Welcome Reception on Sunday from 6-7 p.m.

 

What is the dress code for the conference?

Participants are encouraged to attend the conference in business casual attire during the day. Evening functions are also business casual. When going to the annual trek on the Hill, we recommend you to dress to impress! We also encourage wearing red, white and blue during the day on the Hill.

 

How can I earn Continuing Education Credits for attending GAC events?
Up to 8 CCS/CES credits can be earned for attending all of the Monday sessions. CEUs are also available for committee meetings. Be sure to sign in at the beginning of each session/meeting to receive credit.

 

How can my Spouse / Guest participate?

Spouse / Guest registration is for the Capitol Hill and Board Receptions ONLY. If attending any other functions you must pay the full registration fee. We recommend that Spouses / Guests visit or call the concierge desk in the hotel lobby for resources and recommendations to take full advantage of their time in DC.

 

What meals are included in registration?

Sunday, September 10: Opening Reception (For all Attendees)
Monday, September 11: Breakfast is on your own (West Wing Cafe across the street is good option)

Lunch from 12 – 1:30 p.m.

Tuesday, September 12: Breakfast is served 7:30 – 8:00 a.m. (service stops once presentation begins)

Lunch is on your own

Congressional Reception – Rayburn House Office Building, Gold Room 2168, from 6 – 8 p.m.

(Any dietary needs should be listed under special needs during the registration process. Some dietary requests incur an additional expense.)


 

Is there a business center at the Conference Hotel?

Yes! The self-serve business center at the Hyatt Regency Washington on Capitol Hill Hotel is located directly across from the lobby. It is equipped with computers, printers, copiers, and fax. The business center is open 24 hours, with access via room key and major credit card. Staffed hours are from 6 a.m. – 6 p.m. Monday through Friday.


 

Area/Attractions
 

What will the weather be like during the conference dates?

The average temperature in Washington, DC, for September ranges between 62° F and  79° F. Also plan to bring adequate business attire for conference sessions with the average room temperatures of 65°F in each session.

 

What can I do on my down time while I’m in Washington, DC?

Below are links to help you plan your stay in the Nation’s Capital:

  • Destination DC is the official tourism and convention corporation of Washington, DC.
  • Cultural Tourism DC is another good website for planning activities during your stay.
  • OpenTable.com is great for making reservations at the cities tastiest restaurants.

 

Look for deals on activities and events on Groupon.com, Living Social, and TravelZoo.com

 

What is the best way to find out about local restaurants and other activities while visiting Washington, DC?

The concierge desk is an abundant resource of local information. This desk is located in the main lobby and is open from 7 a.m. – 11 p.m. You can also reach the desk by phone at (202) 737-1234 or by dialing *51 from your room phone.


 

Upcoming Conferences
 

What are the details for the 2018 NCBFAA Annual Conference?

The 2018 NCBFAA Annual Conference will be held at The Westin Mission Hills Golf Resort & Spa in Rancho Mirage, CA from April 29 - May 3, 2018!

 

What are the details for the 2018 NCBFAA Government Affairs Conference?

The 2018 NCBFAA Government Affairs Conference (GAC) will be held at the Hyatt Regency Washington On Capitol Hill in Washington, DC from September 23 - 25, 2018!

 
 

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