NCBFAA Exhibitor MarketPlace:
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When can I move into my booth?
Exhibitor set-up will be on Sunday, April 2 starting at 10 a.m. Exhibits must be finished by 5 p.m. Sunday night, without exception.
How many people can work in the booth?
There is no limit to the number of booth workers; however, there is a maximum of 2 Exhibit Booth Registrants; all other booth workers must complete the regular Attendee Registration. One registration is included in the exhibit fee along with the option to pay for one additional worker at a reduced rate. All other workers need to register as an attendee via the website at full registration price. If two booths are purchased, then two registrations will be included as well as the option to add one additional worker at the reduced rate. All registrations will include conference materials and typical registration access to meals, social functions and sessions. Spouse / Guests have their own program and are not to work inside of the booth. If you have a Spouse / Guest that you would like to work in the booth, they will need to either be registered as an exhibitor assistant or a regular attendee. No exceptions.
What else is included in my exhibit fee?
- One 8’x10’ piped and draped exhibit space
- One 7”x44” identification sign
- One complimentary registration
- One 6’ x 30” skirted table
- Two side chairs
- One wastebasket
- A mailing list of all registered NCBFAA attendees (as of 3/3/17) via e-mail
- A follow-up mailing list after the NCBFAA Annual Conference
- Company listing in the “Exhibitor” section of the conference program binder
- Company listing in the “Exhibitor” section of the NCBFAA website
- Ribbons reflecting “Exhibitor”
Single Booth also includes:
- Addition of one Exhibitor Assistant at reduced rate
Double Booth also includes:
- One additional complimentary registration [during the registration process select "add guest," complete the registrant's information completely, and choose "Second Person: Double Booth Purchase Only."]
- Addition of one Exhibitor Assistant at reduced rate
Will Internet be available in the Exhibitor Marketplace?
Yes, pricing is in the Exhibitor Kit.
Where do we ship our materials and how do we order items for the booth?
Once your exhibitor registration has been processed, we will provide your contact information to the company in charge of the exhibit space, Classic Exposition Services, Inc. They will provide an exhibit kit to you that will detail shipping information, how to order electric, Internet connectivity, display materials, etc. Please be sure to take notice of the cut-off dates for shipping.
Can we have guests visit the booth?
All attendees on the floor must be registered either as an attendee, exhibitor or paid guest. If you wish to have someone come visit the booth, they will need to see the NCBFAA Registration Desk to get registered or be registered ahead of time.
When is the NCBFAA Exhibitor MarketPlace open?
NCBFAA Exhibitor MarketPlace will open Sunday, April 2, from 7-8 p.m.; Monday, April 3, from 9 a.m. - 5 p.m.; and Tuesday, April 4, from 9 a.m. – 3:30 p.m. All exhibits must be dismantled by 5 p.m. on Tuesday.
Will there be an Opening Reception in the Exhibitor MarketPlace this year?
Yes. All Exhibitors must be in their booths by 6:45 p.m. Sunday, April 4 ahead of the 7 p.m. scheduled Exhibit Hall Grand Opening Ribbon Cutting celebration. The Exhibit Hall will remain open until 8 p.m. so that registrants can enjoy refreshments while they visit the Exhibit Booths. At 8 p.m., all are invited to join the Second Line as it makes its way to the 8 to 9:30 p.m. Welcoming Reception.
Do I need to remove my materials Sunday night?
During hours that the NCBFAA Exhibitor MarketPlace is closed, NCBFAA will provide security. No one will be allowed in the hall when the NCBFAA Exhibitor MarketPlace is closed, including exhibitors. We will allow exhibitors access to the hall one hour prior to each opening on Monday and Tuesday. We recommend, though, that electronics such as laptops and other expensive items be monitored or placed out of site when you are not at your booth.
Is the NCBFAA Exhibitor MarketPlace open during sessions?
Yes, the hall will be open all day. We ask that there always be someone in the booth, but if you want to attend a session make sure to remove anything valuable as there is no security in the hall during the day.
Is there an Exhibitor Lounge area?
Yes. The NCBFAA will once again provide a closed off area in the Hall, where you can find a moment alone, as well as coffee, tea and water. This area is not to be used for meetings.
What is the schedule of other functions in the NCBFAA Exhibitor MarketPlace?
On Sunday, April 2, Conference attendees will convene in the foyer to join in a Second Line Parade to the 7 p.m. Exhibit Hall Grand Opening Ribbon Cutting celebration, officially opening the 2017 NCBFAA Annual Conference. Participants are invited to enjoy refreshments while they visit the Exhibit Booths until 8 p.m. Additionally, check the Program for specific times, but there are two breaks and a Luncheon, complete with a Libation Station, each day. And don’t forget to leave your card at the Booths you visit, as many participate in the annual NCBFAA Exhibitor MarketPlace Raffle which is held from 3 – 3:30 p.m. (sharp!) on Tuesday.
Are raffles allowed in the booths?
Yes! Feel free to collect business cards and hold a raffle. At the last break on Tuesday, April 4, we will have a microphone available to announce your winner(s). We will begin the raffle announcements about 20 minutes prior to the NCBFAA Exhibitor MarketPlace close to ensure attendees have time to make it to the next scheduled session. Please pull the winners prior to stepping up to the microphone to help speed things along (we suggest picking three winners in case the winner is not present).
As an exhibitor is it possible to golf in the Sunday Tournament?
If you plan to golf, which we encourage you to register for, just keep in mind you will still be required to have your booth set up at by 5 p.m. on Sunday evening. So plan accordingly to ensure you will have enough time to get your booth set up when you return from the Tournament.
When does the NCBFAA Exhibitor MarketPlace close?
The Exhibitor MarketPlace will close on Tuesday, April 4 at 3:30 p.m. There is absolutely no dismantling of booths prior to 3:30 p.m. as this is not only a breach of the contract, but very disruptive to the Exhibitor MarketPlace and booths around you. Teardown must be completed by 5 p.m.
Will there be an annual NCBFAA Exhibitor MarketPlace meeting again this year?
Definitely! There will be an exhibitor meeting from 2:30 to 3 p.m. on Tuesday, April 4, in the Hall, to discuss the 2017 and 2018 exhibits.
How does the Conference use event photographs?
From time to time NCBFAA uses photographs taken at conferences and events in its promotional materials and on its website. Unless this permission is revoked in writing to the NCBFAA, by virtue of their attendance all conference visitors agree to the use of their likeness in such materials.
More questions? Just call us at (202) 466-0222, M-F, 9 a.m. - 5 p.m. or email firstname.lastname@example.org and we'll get back to you right away. Ready to sign up? Register as an Attendee or as an Exhibitor today!